Here is a step-by-step guide to assigning listings to the Price Guide. For starters, what I do is do a scrape of eBay and pull in sold items with various keywords. I do not pull in items that have no bids or ended without a buyer, because those listings do nothing to help gauge actual going rate. To job is set to run at 4:00am MST to pull in the previous day’s listings.
One important thing to go over is what qualifies an item for Price Guide inclusion. As a general rule, the listing should:
– Be complete with its box. The item should be in good condition (we all know Pops often have factory flaws, but we don’t want anything with major damage), and the box should be in acceptable condition, too. Exceptions can be made for exceptionally rare items – I leave that to your discretion. Of course, Mystery Minis do not need to have their box since they’ll all be opened.
– Not be part of a lot. We won’t track lots, because there’s no accurate way to distinguish how much to assign to each item in the lot.
– Be in stock. I prefer to not track items until they have officially hit store/convention shelves. No preorders, so it’s good to have a working knowledge of what’s hit stores and what hasn’t.
Conversely, the following should be Ignored:
– Autographed items
– Customized items
All that said, I don’t except you to look at every auction that you are assigned in detail. You will be presented with a listing screen (which I’ll show you below) that contains pretty much everything you need. Generally, if the listing includes a picture of the item in its box (or the stock Funko photo) I will assign it to an item without looking at the eBay item. If the description states that it has damage, is a preorder, or comes in a lot, I will Ignore the item (again, I’ll go into that below).
To get started, you’ll want to assign yourself listings. You should now have a menu bar at the top of the page that says “Assign Listings” and “Your Listings”. The “Assign Listings” link takes you to the page where you can distribute listings to yourself.
From here, you can pick from any number of categories/keywords to add to your own listings. As you can see at the top of the page, you are limited to having 500 listings at one time, and the form fields limit you to how many more you can take. In addition to the specific categories, you will also find an “Oldest Listings” selection and “Random” selection. As they indicate, choosing from Oldest Listings will assign you the oldest X listings (X being the number you choose, up to your max), and Random will assign you X random items from all lines.
Preference is that you choose areas in which you are comfortable. However, if you have a broad range of knowledge in Funko products, choosing Oldest Listings is always preferred, since that helps us clear any backlog sooner than later. Of course, we also don’t want you to take on listings you might not be familiar with, so use your own discretion on that.
Giving yourself listings is easy enough to do. Simple choose the category you’d like to take open listings from, enter the number to assign yourself, and hit the “Go” button. When you do this, the screen will update your current and available listings, the available listings in that category, and the number assigned to you under “Assigned Listings”. Note: I currently don’t have something showing “loading” or “working” to activate once you hit “Go”, so please be patient for a few seconds while it does its work. I’ll get this feature added soon.
Once you have assigned yourself all you like, you can click “Go To Your Listings” at the top of this page, or “Your Listings” in the menu bar (which can of course be accessed from anywhere in the Guide. Before we do that, though, I’d like to touch on the right side of the page. Under “Assigned Listings”, this shows everyone who has taken listings and how many. If you find yourself unable to get to listings you’ve given yourself, you can hit the “Release” button to put them back in the queue for others to take. Note that you will only have access to release your own (admins can release anyone’s). The “Reassign Listings” section is only available to admins.
Now, moving on…
You’ll start off with a page of 50 items assigned to you, along with what the database has determined to be a possible best match. Sometimes it’s right on, sometimes it’s close, so it includes the 12 best matches. Simply select the best match and keep scrolling. You can see from the example that there is no match for Elliott (because the seller spelled “Elliot” incorrectly), but Cat in the Hat is on the list. For Cat in the Hat, just select the correct one. For Elliott, you’ll use the other non-item options.
If an item is ineligible to be included in the listings, such as a lot, a damaged item, etc, select “Ineligible – Ignore & Go to Next”.
If an item should go towards an item’s value, but it doesn’t show up in the best matches and/or you don’t know where exactly it should go, select “Unknown – Move to Admin Queue”. This will go to a queue for me to look at and assign. If you’re not sure where something goes, this is the safe bet. If you know what it is but it’s not on the list, you’ll use the next option.
Sometimes, unfortunately, even the 12 best matches don’t provide the item it needs to be assigned to. This is often because of the seller using incorrectly spelled words, but sometimes the database has trouble matching two-letter words. Regardless, if you know what the item is and it doesn’t appear on the list, simply select “Eligible But Not On List – Save For Later”. This will put it in your queue to address manually.
At the bottom of the page, there will be a submit button, which will submit the page you’ve just worked on and take you to the next page. If you have no more pages, it will take you to the “Eligible but not on list” items. If you have none of those, it will simply take you to the Assignment page.
The Eligible But Not On List items should be processed as follows. Note: the formatting is weird on the buttons at the moment. I’m working on that.
Here you are given three options on the right side of the screen.
– Select Category. We’ll cover this in a minute.
– Ineligible – Ignore & Go To Next. Hitting this button will mark the auction as not valid for the Price Guide. Anything that would disqualify it from the Guide (being in a lot, major damage, the stuff we discussed before) would need to be Ignored. In this case, it doesn’t get added to any item in the Price Guide. After you hit the button, you will be taken to your next listing.
– Unknown – Move to Admin Queue. The Skip function is to be used if it is a valid Price Guide entry, but you are unsure of where it goes, or if the item is currently not in the database. Most of you are assigned lines you are familiar with, but based on keywords you might get assigned one that you know nothing about. If you know which item it goes to, you’re of course welcome to assign it. If not, hitting the Skip button will put it in a queue for me to look at and assign. Again, hitting the button will take you to the next item.
Assuming you know exactly where the item goes, you will hit the Select Category drop-down. This will bring up a list of all lines and subcategories. After you select the line, you will be given a new drop-down box allowing you to select the item. After selecting the correct item, you will then hit the Submit & Go to Next button. This will assign the listing to the item in the database and take you to your next item.
That’s it! Once you have finished all of your listings for the day, you will be taken back to the assignment page. If you have any questions whatsoever, please don’t hesitate to give me a shout.